• PMT concepts and principles, PMI standards
  • Project portfolios
  • Projects, WBS, Operations, Resources
  • Network, Critical path, Gantt
  • Standardized technologies, Specification items
  • Change Management
  • Budgeting, Cost Accounting
  • P&L/portfolio, project, contract, contract position
  • Partial/full task launches
  • Expenditure commitment according to budget
  • Subcontracting, split operations and resources
  • Execution tracking: plan, budget, time sheet, progress
  • Capacity Requirements Planning (CRP)
  • Integration with SCM, implementation of MRP II
  • Logistics, Finance, HR & Payroll
  • Asset Management, Investment

The variety of building objectives, innovative technologies and materials, territorial dispersion, decreasing global resources, increasing competition are major challenges in the Construction Industry. Methodical, efficient and responsible management of construction projects ensures on-time, quality and budget compliance to maximise customer satisfaction.

For the multitude of projects running simultaneously, the EMSYS solution provides both portfolio and project group organisation and centralised management of work, deadlines, internal resources and subcontracts.

Maximising financial performance is a major challenge for management. EMSYS provides support by highlighting and analyzing P&L on each contract and contract item (contract items can be tracked against the corresponding parts of the project – physical stages).

In order to optimise the execution of projects, standardised technologies per product/work unit and the experience of previous projects, accumulated in estimate articles and work catalogues, are reused.

Project management is carried out by authorised managers, through initiation, approval, completion, closure actions. Depending on the financial, technical and collaboration conditions, tasks are launched partially or fully in order to make efficient use of capacities and resources.

Quantities of operations and resources (items, services, machinery, transport) are released according to the budget and can be tracked in all phases, as appropriate: purchases (requested, endorsed, approved, ordered, received) and consumptions (through which documents they were put into operation), reporting any overruns/overruns.

Changes occurring in the execution of projects (task additions/cancellations, resource substitutions, splitting of operations, subcontracting, deadlines) are versionable, with traceability ensured.

Project execution is monitored through weekly planning of project operations, daily reporting of the time sheets of each human resource (individual, group) and the progress of the work. The efficiency of the use of human resources and the performance of each one results from the parallel costs in the work category – costs in the resource category.

Construction Industry operational processes are natively integrated with Logistics, Finance, HR & Payroll, Asset Management and Investment Management, providing a complete solution that encourages performance across the organisation’s entire value chain.

  • Life, general, health insurance
  • Product configurator, processes, approval flows
  • Bundle Products (life, general, health)
  • National and international organisations
  • Product/process configuration by sales region
  • Distribution channels, simple, complex, multilevel sales structures
  • Complex, multilevel, referral, cash/pay commission configurator
  • Configurator roles, responsibilities, competency limits
  • Process control
  • Sales Force Automation
  • Questionnaires – Quotes – Underwriting – Offers – Policies
  • People: customers, brokers, banks, agents, assignees, beneficiaries
  • Policy administration (Insurance Contract Management)
  • Management of dynamic insurance plans, health cards
  • Investment fund management
  • Management of claims files
  • Service providers, medical procedures, doctors, diagnostics
  • Claims, debt recovery
  • Commissions, invoices, acquisition costs, DAC
  • Collections, authorisation of payments, payments
  • Reinsurance management
  • Calculation of technical reserves, provisions
  • Automatic actions, corrective actions
  • 100% automatic operational-financial reconciliation
  • Finance, logistics, HR & Payroll
  • Operational and technical reporting
  • Business Intelligence
  • P&L: Risk/Object/Product/Class/Line of Business, Management Units
  • Integration with Document Management
  • SaaS & Cloud

 

Insurance companies are subject to a continuous process of change due to the evolution of the insurance market, fierce competition, customer demands for personalised products down to the individual level, coupled with the predictability of financial performance.

Insurance organisations have realised over time that IT systems are a support without which they cannot exist, and their performance is reflected in the financial results.

Most of the IT systems in place in insurance companies include multiple applications with different vendors, based on different technologies, interfaced with considerable financial investments, involving human efforts in use and data auditing. As a result, IT system costs in today’s environment are rising steadily and are now exceeding the level of some business lines.

In order to launch new products on the market in the shortest time possible, the existence of efficient IT systems and well-trained business consultants is crucial to increase the operational and financial performance of the organisation.

It is very clear that the performance of insurance companies will suffer unless radical steps are taken to choose and implement integrated IT systems that shorten the time from conception of new products to market launch, substantially reduce human effort throughout the sales and reporting chain, provide accurate performance information for each business structure, and adapt to new national and international structures.

The development of new lines of business in the current system should be extremely easy, going as far as allowing bundled product offerings including life, non-life and health.

The large number of players (brokers, banks, agents, inspectors, underwriters, actuaries, portfolio managers, etc.) requires tight control over operational processes and financial flows. The IT system must ensure the traceability of transactions in the processes, starting from the operational documents, so that any aggregate amount can be broken down to its component parts.

The development of communications technology and processing systems has made it possible to outsource IT systems and business consultancy to specialist firms, considerably reducing costs and ensuring a higher quality of service.

Our solution for the insurance industry helps insurance organisations to support integrated operational, support and management processes, to solve problems in current IT systems and to contribute substantially to the economic and financial performance of the insurance organisation.

EMSYS provides an easy system to configure in a short time insurance products (life, non-life, health) to be sold in any combination, individually or in bundled products, to configure sales and approval flows, competencies and territories, to configure automatic reflection of operational processes in accounting, integrated with support and management processes, taking place in an organised framework of budgeting systems, allocation of indirect costs (support and management) to business lines and management structures, based on the principle of “one man one document one time” transactions are available in real time up into management reporting.

Our application covers all operational, support and management areas within an insurance company. Ensuring efficient planning and use of financial and human resources, contributing substantially to financial and economic performance, adaptation to market requirements and meeting customer needs.

 

  • Water, electricity, heat, gas, internet, utilities, telephony, etc.
  • Customers, Consumption points, Notices, Contracts
  • Modelling Service Packages, Meters, Tariffs, Algorithms
  • Metering equipment management: purchase, installation/removal, sealing,
  • verification, activity monitoring
  • Consumption: readings, breakage, estimates, subscriptions, etc.
  • Mobile meter reading equipment
  • Billing, penalties: batches, routes, individual
  • Collections: cash, card, transfer, online
  • Third party collections: banks, post, PayPoint, PayZone, etc.
  • Contractual discipline, Litigation, Debt recovery
  • Customer Relationship Management – Call Centre
  • Customer – company interoperability: Online portal
  • Finance, Logistics, HR&Payroll, Asset Management, Project Management
  • Business Intelligence

The very large number of customers, with consumption points spread over a wide geographical area, the great diversity of services provided and under different commercial conditions, different practices for determining the consumption to be billed, the multiplicity of billing possibilities, the large volume of historical data, as well as the frequency of changes in organisational structure (regionalisation processes) and tariffs represent testing points for utility companies.

The solution for the utilities industry is aimed at suppliers of: water, electricity, telephony, internet, heating, sanitation, gas, etc. and provides dynamic management of specific processes, offering total control and real-time access to information to increase company performance and efficiency. It has modelling and configuration tools to implement industry best practices. It manages the entire lifecycle of the equipment used to measure consumption, monitors the operations that are carried out (purchasing, assembly, disassembly, sealing, etc.), as well as tracking metrological checks.

EMSYS Utilities performs the management of internal business processes, starting from the customer, with the automatic issuance of the contract and up to the recovery of any debits, reflected in accounting transactions and implicitly in management reports, providing tools for analyzing profitability and cost structure. Integrated with the organisation’s financial management, it reflects phenomena by dimensions of analysis for management: profit centres, business lines, cost objects, etc.

To automate processes, services together with the related fees are managed in service packages. Service packages and charges act within the validity period. Stand-alone services or services that are determined according to the consumption of other services are used. In the billing process, in case of changes in tariffs, the influence on the consumed services is automatically managed by the application.

The services consumed are measured with: meters, in the tariff or subscription system, in the estimated system, based on previous consumption or a predetermined quantity, followed by regularisations after a certain period of time or as a result of a calculation algorithm, depending on certain parameters, e.g. built and unbuilt area, coefficients, consumption of another service, equivalent services, depending on the installed power, etc.

Billing for services consumed can be done individually or in batches. A batch is grouped according to various criteria, by territorial arrangement, ordered by routes, client groups and levels of responsibility, activity organisation. The system ensures the patrimonial integrity of the values recorded on the flow of consumption, invoicing, distribution of invoices to the customer, collection by implementing the commercial management policies of each organisation.

Implementing the solution for the utilities industry ensures the company can quickly adapt to current and prospective issues:

  • standardisation, automation and optimisation of operational and financial processes,
  • eliminating manual and redundant processes, which consume a lot of human effort, and eliminating errors or differences generated by document and data transfer between departments
  • streamlining invoicing/collection processes and limiting losses in service delivery
  • integration with other systems: automatic meter reading, outsourcing of collection services
  • fast and interactive resolution of consumer requests, easy interface between company and customer: call centre, customer portal (financial status, consumption history, online payments, alerts/notifications, email billing, self-quoted index transmission, etc)

The complex and powerful reporting system supports the company’s management process, measures the performance of organisational structures, business lines, profit centres, providing information for correct, timely and well-informed decisions in order to make the organisation’s activity more efficient.
Our solution for the utilities industry solves the complex challenges faced by organisations in this sector.

In summary:

Transport types (Parcel Carrier, LTL, FTL, LCL, FCL, bulk), transport modes (road, rail, sea, inter-modal…), tendering, contracting, fleet management, planning, maintenance, interoperability actors etc.

  • Dynamic processes with variable recipes
  • Phased production
  • Supply Chain Management (SCM)
  • Batch traceability raw materials – finished products
  • Workplaces with large territorial dispersion
  • Processes with short delivery times
  • Optimisation of supply processes
  • Automation of deliveries to own stores
  • Shipping, sales through agents
  • Technological loss control
  • Control of perishability
  • Customer and supplier management
  • Multiple units of measure / item
  • Quantifiable attributes: concentration, density, weight and volume, etc.
  • Replaceable items
  • Diversity and new assortments
  • Multiple packaging and labeling
  • Inventory with mobile equipment, barcodes
  • Actual costs, costing at product level
  • Estimated cost / actual cost analysis by structure

Companies in the food production sector are faced with complex situations on a daily basis, generated both by regulations in the field, the dynamics of processes and the realities of day-to-day business.
The risks inherent in this type of business must be carefully managed to protect sensitive profit margins.

The EMSYS solution integrates the production flows into the company’s overall resources, providing complete management of food industry specific processes in compliance with mandatory standards and best practices. All processes are integrated from raw material acquisition to its reflection in the cost of the finished product.

It has a high degree of configurability, synthesizes information during the production process, optimizes raw material stocks, maintains configuration history. Efficiently tracks orders throughout the production phases – release (generation of product-specific production orders), delivery, packaging, storage, distribution.

Process re-engineering is done without stopping operational activities, any update becomes active in the production flow. The data is automatically loaded onto the new structures without disrupting the activity.
It has fast functionalities for specific processes and short lead times. It provides management and tracking of specific characteristics of manufactured products.
From receipt, materials participating in the production flow, carry the supplier’s batch identification details and can be identified in the semi-finished or finished product. The batching of finished products is managed automatically by the system.

The continuous production flow requires that inventory taking takes place without disrupting production processes and to meet this challenge EMSYS offers the possibility of real-time inventory with mobile equipment of materials and products by various categories of interest down to batch level: management, product groups, subgroups of items, stock accounts, item. The generation of inventory plus and minus documents is automatic.

Analysis tools are implemented for quick management decisions including what if on production, costs according to specific indicators which are managed in nomenclatures with the possibility of adaptation at the time of analysis: coefficients for transforming material values into production cost (concentration, density, volume, weight, yield, etc.), technological losses at production phase level, profitability of raw material collection versus direct purchases from suppliers, dynamic calculation formulas per process, exceptions highlighting, evolution of the effective cost per product, knowledge at any time of customer orders for production estimation (today’s orders for tomorrow’s production), tracking of deviations from established norms, etc.

Cost control and profitability analysis on each phase / stage of production, by product, business line, section, product groups / subgroups, partner can be performed at any time.

In summary:

Activity based project management, organized by themes, research phases, collectives, years of implementation, budgeting, expenditure commitment per project, reporting integration with support activities and management.

  • ECTS Standard – Bologna
  • University Curricula
  • Students, Master students, PhD students, Alumni
  • Diplomas, Freshers
  • RMU – Single Register
  • Residency
  • Scholarships: banks, cards, scholarships
  • Applied and research projects, Microproduction
  • Statements – teaching activity
  • Staff evaluation
  • Fees: debits, receipts
  • Multiple sources of funding
  • Canteens, Dormitories – Dormitory mirror
  • Decentralised budget / department
  • Individual and global expenditure commitment
  • Budget execution, Budget reports
  • Finance, Logistics, HR & Payroll

The complexity of academic structures and forms of learning, the large number of actors (professors, students, alumni, employees), the multiple sources of funding with distinct reporting, the control of budgets by departments, the integration of academic processes with financial and support processes, the multiple basic and applied research projects, the management of student-university interaction (scholarships, fees, dormitories, canteens, school status) are challenges for many university activity management applications.

In addition to academic activities, universities may also carry out other economic activities that must be managed according to the rules of commercial companies. EMSYS is a solution that deals with the activities carried out in universities in a unified way, while providing an individualised and detailed view of them.

The comprehensive system of organisational budgets is built from the totality of budgeted funds. Allocation is made at departmental level (faculties, departments, research centres, research projects), differentiated by budget line, in close accordance with the approved Procurement Plan. The commitment of expenditure is made according to the Procurement Plan and budget availability. Budgets are adjusted periodically, according to funding sources and organisational requirements, maintaining traceability from the initial approved budget.

Academic activity is conducted according to ECTS – Bologna (European Credit Transfer and Accumulation System) standards, thus measuring academic results in a common European way, in view of the mobility of study programmes. The levels of education (bachelor, master, doctorate, residency) are reflected in the academic activity according to the specificities of each university. It is necessary to draw up teaching plans in order to obtain a detailed curriculum by subjects, seminars, practical work, with a specific number of credits. Electronic catalogues for complex types of examinations/re-examinations are a necessity to improve operational flows.

A major challenge is also the management of student support activities: accommodation, canteens, scholarships, transport, other social benefits.

The student-university financial interaction takes place on several levels, and it is necessary to link information and processes from the university activity to: tuition and examination fees, accommodation, scholarships awarded, student payments, payments to students.

Both professors and students are involved in research and application projects with multiple sources of funding. The management of these projects calls for efficient use of funding sources, monitoring of project execution respecting all PMI and PMT criteria. The use of funds allocated to projects is regularly reported: time sheets, progress, purchases, consumption.

All learning and student support processes are natively integrated with Logistics, Finance, HR&Payroll, Asset Management and Investment Management, providing a complete solution for university organisations.

  • Geological structures and formations
  • Geological strata, deposits, extraction systems, etc.
  • Branches, scaffolds, parks, wells
  • Oil and/or gas extraction
  • Product specific processing
  • Ancillary activities: sampling, repair, drilling, mechanical activities, transportation, distribution, etc.
  • Intervention management
  • Cost management
  • Unit cost of oil, gas, associated products
  • Dynamic allocation of indirect costs/product
  • Reservoir efficiency
  • Profitability product/well level
  • Asset, Investment Management
  • Safety stock management
  • Finance, Logistics, HR& Payroll

Depletion of reservoirs, fragmentation of oil fields, low productivity per well due to declining and dispersed reservoirs, quality of oil and gas requiring further processing, high costs of financing investment projects, logistical difficulties are major current challenges in the extractive industry.

Facing daily fluctuations in the prices of oil products in the context of global competition, the need for rigorous organisation of structures for analysing the profitability of products, services, activities, departments of the organisation.

Efficient cost management can support companies in this industry in determining the unit cost for crude oil, natural gas and related products (ethane, ethylene, gasoline, LPG, etc.) by organizational structure, field, geological formation, extraction activities (crude oil, natural gas, other products in the production process phases), extraction systems (onshore and offshore, gaslift, injection, pumping, etc.), well fleet, scaffolding, well.

Through real-time control of all processes, from production scheduling, management of procurement and collaboration with service providers, cost recording by production phase, asset and intervention management, to production delivery and determination of total actual costs, managers are provided with access to critical business logs and analysis to support decision-making.

The multitude of activities – extraction, injection, piezometric measurements, compression, drying, stripping, de-ethanisation, purification, liquefaction, production sampling, sand testing, well capital repairs, onshore and offshore drilling, mechanical, energy, transportation, distribution, etc. – leads to the simultaneous use of several methods to calculate total and unit costs (oil, gas, associated products): the full cost method, the ABC (Activity Based Cost) method, the equivalence index method, the global method, by phase, by order.

Operational processes in the Extraction Industry are integrated with those in Logistics, Finance, HR & Payroll, Asset Management, Investment Management and Project Management providing a complete solution that drives performance across the entire value chain of the organisation.

In Summary:

Dedicated to hotel, restaurant and bar activities integrated into a single system with specific support and management processes. Functionalities are adapted to the actors (receptionists, waiters, chefs, etc.) with easy and intuitive use.

In summary:

SCM (Supply Chain Management) supply chain management, MRP II (Manufacturing Resource Planning) standard for discrete manufacturing, asset-based process manufacturing, supporting processes and management.

  • Complex structures / authorising officer
  • Decentralised budgeting / department
  • Multiple funding sources
  • Splitting, merging budget/structures
  • Management of funds
  • Structural funds projects
  • Budgeting, Commitment, Contracting, Authorising, Payments
  • Cash, Liquidity / funding sources
  • Budget Execution, Budget Reporting
  • Lump sums / allowances
  • Automated preparation of payment orders
  • Integrations: banks, payment systems, state institutions / authorities
  • Inter-asset management
  • Finance, Logistics, HR & Payroll, Investment Management, Project Management

The specificity of the public sector lies in the fact that it is the largest producer and consumer of data, public institutions, regardless of their size and complexity, operate with a large number of projects, funding sources, heterogeneous organisational structures (public services, educational establishments, health, cultural-artistic institutions, productive and service sectors, etc.) under constraints imposed by legislation, the business environment, relations with citizens or the insufficiency of available funds.

Planning, financing, budgeting and budget execution are the core components of the public sector solution, which condition and coordinate the information flows of all areas, ensuring efficient financial management and rigorous control of the use of allocated funds.

The budgeting process is dynamic over time, starting from the budgeting of activities, projects, objectives with the allocation of funds by organisational structures and expenditure destinations. Linking the budget to the public procurement programme and the investment programmes, the permanent coordination of the revenue budgets with the expenditure budgets allows the integration of the organisation’s budgets into a single system. This increases accountability in the management of funds allocated by activity and ensures rigorous control of budgets.

Operational processes, requests/requests for material and financial resources, contracting, receipts, supplier invoices, payments, production, sales, receipts, etc., are constantly accompanied by the stages of the budget execution process: financing, commitment, settlement of expenditure, authorisation of payment, payment. The tools used in the budgeting and control process, funds, organisational structures, sources of funding, budget items, are explicitly specified at certain stages of the process or implicitly positioned through the modelling and configuration carried out in the system.

The multiple projects carried out in the public sector are tracked in order to respect deadlines and to fit the budget of each resource (material, human, services, transport and equipment).

  • Definition of products and services by groups, subgroups and business lines
  • Management by customer product codes
  • Bar codes
  • Registration of customer requirements
  • Customer Bonitability
  • Delivery scheduling orders
  • Multi-unit sales
  • Stock forecasting (ATP)
  • Deliveries of products and services
  • Delivery routes
  • Dynamic delivery notification model
  • Transport centralisers
  • Cargo tracking and invoicing
  • Customer custody management
  • Packaging and promotional material management
  • Commercial and financial discounts
  • Advances and advance settlements
  • Promotions (commercial policies)
  • Analysis by organisation, distribution channels, divisions, projects
  • Agents, target by sales structure
  • Returns management
  • SCM integration
  • Stock management
  • Shipping
  • EDI integration
  • Sales force automation
  • Financial
  • Business Intelligence

The complex sales and distribution industry presents a number of challenges: matching demand with supply, quick access to inventory and customer status, fast and efficient document flows, use of multiple inefficient and non-integrated software products leading to data redundancy and requiring human intervention to match potentially error-prone information, spread across territories, reduced inventory holding costs.

The EMSYS solution addresses industry-specific challenges by integrating sales and distribution workflows across organizational resources and providing best practices for managing the flow from requisition or sales order to product delivery, invoicing and payment collection.

By integrating EMSYS Financial, EMSYS Logistics, EMSYS HR&Payroll, EMSYS Business Intelligente, EMSYS EPM, EMSYS EAM modules, the system eliminates data redundancy and the potential for errors when moving from one system to another, thus providing the necessary management information to make strategic decisions to match supply and demand.

It is possible to configure the sales/distribution flow in such a way that it shapes the reality within the organisation and its subsequent development and reorganisation, through: business units, sales organisations, distribution channels, agents, etc.

By modelling and configuring the system, operational processes are automatically represented in the financial-accounting component, financial data for customers and suppliers are available at any time.