In Summary:

  • ECTS Standard – Bologna
  • University Curricula
  • Students, Master students, PhD students, Alumni
  • Diplomas, Freshers
  • RMU – Single Register
  • Residency
  • Scholarships: banks, cards, scholarships
  • Applied and research projects, Microproduction
  • Statements – teaching activity
  • Staff evaluation
  • Fees: debits, receipts
  • Multiple sources of funding
  • Canteens, Dormitories – Dormitory mirror
  • Decentralised budget / department
  • Individual and global expenditure commitment
  • Budget execution, Budget reports
  • Finance, Logistics, HR & Payroll

The complexity of academic structures and forms of learning, the large number of actors (professors, students, alumni, employees), the multiple sources of funding with distinct reporting, the control of budgets by departments, the integration of academic processes with financial and support processes, the multiple basic and applied research projects, the management of student-university interaction (scholarships, fees, dormitories, canteens, school status) are challenges for many university activity management applications.

In addition to academic activities, universities may also carry out other economic activities that must be managed according to the rules of commercial companies. EMSYS is a solution that deals with the activities carried out in universities in a unified way, while providing an individualised and detailed view of them.

The comprehensive system of organisational budgets is built from the totality of budgeted funds. Allocation is made at departmental level (faculties, departments, research centres, research projects), differentiated by budget line, in close accordance with the approved Procurement Plan. The commitment of expenditure is made according to the Procurement Plan and budget availability. Budgets are adjusted periodically, according to funding sources and organisational requirements, maintaining traceability from the initial approved budget.

Academic activity is conducted according to ECTS – Bologna (European Credit Transfer and Accumulation System) standards, thus measuring academic results in a common European way, in view of the mobility of study programmes. The levels of education (bachelor, master, doctorate, residency) are reflected in the academic activity according to the specificities of each university. It is necessary to draw up teaching plans in order to obtain a detailed curriculum by subjects, seminars, practical work, with a specific number of credits. Electronic catalogues for complex types of examinations/re-examinations are a necessity to improve operational flows.

A major challenge is also the management of student support activities: accommodation, canteens, scholarships, transport, other social benefits.

The student-university financial interaction takes place on several levels, and it is necessary to link information and processes from the university activity to: tuition and examination fees, accommodation, scholarships awarded, student payments, payments to students.

Both professors and students are involved in research and application projects with multiple sources of funding. The management of these projects calls for efficient use of funding sources, monitoring the execution of the projects respecting all PMI and PMT criteria. The use of funds allocated to projects is regularly reported: time sheets, progress, purchases, consumption.

All learning and student support processes are natively integrated with Logistics, Finance, HR&Payroll, Asset Management and Investment Management, providing a complete solution for university organisations.