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EMSYS – Core University

EMSYS – Core University supports universities in academic processes being registered with the administrative, financial-accounting, social and human resources ones. Analysis and budgetary structures are correlated with the academic structures (faculties, departments, studies cycles, study forms, study programs) for a financial and academic performant management.

EMSYS – Core University designs processes specific to universities to improve services for students correlated with decreasing organizational costs: Schooling Management (license cycle, master, PHD, residency), Alumni(Alumni), Fees (study, accommodation, special), Scholarships (study, social, merit, for special performances), Hostel Management, Academic Report. Academic processes, support are available to students by a gateway offering financial and scholar information.

Schooling

Schooling Management ensures the dynamic of processes within university, is in constantly evolution to answer the staff and administrative staff necessities.

Academic organization in university structures are designed by the user, without being necessary the supplier’s intervention. In the system there can be dealt and managed education plans to obtained detailed curricula on disciplines, seminars, practical works with specific credits number.

Schooling management is the integrant part of the EMSYS system that functions with a unique database. Information about staff used in the system are the same with those used in the Human Resources module and are useful for dealing function sheets and estimations regarding financing and dealing budgets.

Staff are used in defining plan of study structures and of study contracts as lecturers as well as evaluation examiners.
Because each university has its own specific, calculus formulas for differentiation average of students that do not resemble. Averages with dynamically configured formulas are the answer for this problem in EMSYS University. Student’s rank for accommodation, obtaining some scholarships or other purposes it can be achieved according to averages configured by users.

ECTS system– school results from the system are correlated with the European evaluation, mobility programs are easy to design in student’s academic activity.

Bureaucracy in the evaluation process is more diminished by electronic catalogues for complex types of examinations, reexaminations.
By EMSYS University there can be printed study documents according to Education Ministry requests avoiding in this way possible errors of completing and obtaining a standardization of issued documents aspect: Student school situation – typed, Typed study diplomas.

Fees

High attention should be treated the number of fee students, because they are the main source for university own incomes, that’s why the analytic accounting evidence of school, occasional, accommodation fees, according to overdue credits for students, no matter the schooling (day courses, ID, post-university) is an action that involves effort sustained from administrative staff. EMSYS University allows the fees management by multiple tools: fee quantum in diverse currencies, payment tranches (tranche value, payment programmed date, payment due date, rules for payment overdue, expulsion conditions for not paying the fee), debts generation in accordance to student’s status.

EMSYS University is part of the integrated system EMSYS ERP, that’s why payments by cash desks, bank can be immediately visualized in student payment situation. May be obtained in this way, with no other intervention on lists with debtor students to payment, students in the situation of being expelled for the nonpayment etc.

Because the payment means are in continuous evolution, study fees payments to banks become more and more frequent. EMSYS University allows automatic imports by collections by banks.

Information on fees and payments once with information about exams results are important for the student. EMSYS University gateway offers students access to information about payments and real time fees.

Hostels

In the accommodation process the main component is the material base of university. Establishing material base, of number of places allocated to each faculty or department from university, up to study years level it is possible in accordance to the campus structure.

Information about hostels, hostels administrators, rooms, accommodation seats and its destination can be managed in EMSYS University to obtain the accommodation process efficiency.

After defining the base material students can be registered as accommodated in hostels. In order to support this process, the system allows reports, ranks and situations based on which user should decide who the students eligible for accommodation are. Reports (Home overview, Overheads Situation, Home Spare Places) offers the situation of individual or centralized situation of occupation of places in homes and real time collections

EMSYS University manages student’s debits and for accommodation fees. There are available procedure for the fee payment delay penalties calculus related to the number of delayed days from the grace and value sum/ percentage of the penalty for each day of delay. Application implements a warning system for students who have overdue.

Because the payment means are in continuous evolution, study fees payments to banks become more and more frequent. EMSYS University allows automatic imports by collections by banks.

Information on fees and payments once with information about exams results are important for the student. EMSYS University gateway offers students access to information about payments and real time fees.

Scholarship

EMSYS University manages all type of existent scholarships in university environment: performance scholarship, study scholarship, social aid scholarship, and special scholarship. Tracking scholarship funds distribution on each university year is achieved by a multitude of reports that represent the base to achieve budgetary previsions for the following university years.
Defining scholarships takes into account the quantum, currency exchange, type, payment currency and other characteristics. Its quantum is defined for each university year in part.

Scholars are declared from the multitude of students who have right to receive a certain type of scholarship. By using the scholarship calculus will be generated the payment proposal for one session and also for students declared scholars. For universities that offer scholarships on cards, it is possible to generate files with scholars’ to banks and the obtaining of situations with payments to each bank.

Because the gateway is integrated with the scholarship management system, using a commune database, information regarding scholarships available in the gateway do not need further update presenting in real time existing data in the system.