Industry Challenges

The complexity of academic structures and forms of learning, the large number of actors (professors, students, alumni, employees), the multiple sources of funding with distinct reporting, the control of budgets by departments, the integration of academic processes with financial and support processes, the multiple basic and applied research projects, the management of student- university interaction (scholarships, fees, dormitories, canteens, school situation) are challenges for many applications of activity management in universities.

In addition to academic activities, universities may also carry out other economic activities that must be managed according to the rules of commercial companies. EMSYS is a solution that treats the activities carried out in universities as a whole, while providing an individualised and detailed view of them.

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Proposed Functionality

  • ECTS Standard – Bologna
  • University Curricula
  • Students, Masters students, Ph.D. students, Alumni
  • Diploma, Freshers’ faith
  • RMU – Single Register
  • Residentiates
  • Scholarships: banks, cards, scholarships
  • Applied and research projects, micro-production
  • Statements – teaching activity
  • Staff evaluation
  • Taxes: debits, receipts
  • Multiple sources of funding
  • Canteens, Fireplaces – Mirror home
  • Decentralized budgeting/department
  • The commitment of individual and global expenses
  • Budget Execution, Budget Reports
  • Finance, Logistics, HR & Payroll

What we help with

The overall system of organisational budgets is built from the total budgeted funds. Allocation is made at departmental level (faculties, departments, research centres, research projects), differentiated per budget line, in close accordance with the approved Procurement Plan. The commitment of expenditure is made according to the Procurement Plan and the availability in the budget. Budgets are adjusted periodically, according to funding sources and organisational requirements, maintaining traceability from the initial approved budget.

The academic activity is conducted according to the ECTS – Bologna (European Credit Transfer and Accumulation System) standards, thus measuring the academic results in a common European way, in the perspective of the mobility of study programmes. The levels of education (bachelor, master, doctorate, residency) are reflected in the academic activity according to the specificities of each university. It is necessary to draw up teaching plans in order to obtain a detailed curriculum by subjects, seminars, practical work, with a specific number of credits. Electronic catalogues for complex types of examinations/re-examinations are a necessity to improve operational flows.

A major challenge is also the management of student support activities: accommodation, canteens, scholarships, transport, other social benefits.

The student-university financial interaction takes place on several levels, and it is necessary to link the information and processes of the university activity with: tuition and examination fees, accommodation, scholarships awarded, student payments, payments to students.

Both teachers and students are involved in research and application projects with multiple funding sources. The management of these projects calls for efficient use of funding sources, monitoring the execution of the projects respecting all PMI and PMT criteria. The use of funds allocated to projects is regularly reported: time sheets, progress, purchases, consumption.

All learning and student support processes are natively integrated with Logistics, Finance, HR&Payroll, Asset Management and Investment Management, providing a complete solution for university organizations.